Toner & Supplies Tracking
Full, empty, at the refiller, faulty — know where every cartridge is.
+ 20% VAT
Yearly: €190
Setup: €50 (one-off)
Toner tracking software for the stockroom: issues to departments, refill-vendor deliveries, empty cartridge returns, monthly reconciliation and low-stock alerts.
Toner & Supplies Tracking follows every cartridge in your stockroom with five counters: full, empty, at the vendor, faulty and under exchange. Each issue to a department records the printer, the person who received it and whether the empty was returned.
You give your refill vendor a private link with no password that you can revoke at any time. The vendor enters its own deliveries, you count and approve them, and the price is fixed at delivery. At month end the reconciliation PDF is one click away.
Unusual consumption, faulty-cartridge rates and the estimated run-out date are reported, and Telegram alerts you when stock gets low.
What does Toner & Supplies Tracking do?
Five-counter stock
Full, empty, at vendor, faulty and under exchange tracked separately.
Stock issues
Issued per department, printer and recipient — with a warning if the empty is not returned.
Vendor link
Your refill vendor enters deliveries; the stockroom counts and approves.
Monthly reconciliation
Month-end reconciliation with the vendor as a PDF, prices fixed at delivery.
Low stock & unusual use
Telegram alerts, estimated run-out day and faulty-cartridge rate.
Printer list
Location, department and compatible toner model of each printer.
Toner & Supplies Tracking is also included in these packages
Starter
Four core modules that bring order to your IT and engineering teams’ daily work.
- Included modules
- Printer Monitoring
- Toner & Supplies Tracking
- IT Helpdesk & Asset Tracking
- Work Order Management
- Also
- Unlimited users
- Fine-grained permissions & audit log
- Telegram and e-mail notifications
- Remote setup and training
Hotel Operations
Bring IT, engineering, security, staff, minibar and guest relations together in one panel.
- Included modules
- Printer Monitoring
- Toner & Supplies Tracking
- IT Helpdesk & Asset Tracking
- Work Order Management
- Staff Attendance & Shift Planning
- Security Management
- Guest Relations
- Temperature & Humidity Monitoring
- Minibar Tracking
- Also
- Everything in Starter
- Attendance kiosk setup
- Department dashboards
- On-site setup and training
- Priority support
Enterprise
Every hotel module, the AI WhatsApp concierge and custom development.
- Included modules
- Printer Monitoring
- Toner & Supplies Tracking
- IT Helpdesk & Asset Tracking
- Work Order Management
- Staff Attendance & Shift Planning
- Security Management
- Guest Relations
- Temperature & Humidity Monitoring
- Minibar Tracking
- AI WhatsApp Concierge
- Info TV
- Quality Centre
- Telecom Line & Bill Tracking
- Also
- Everything in Hotel Operations
- AI-powered WhatsApp concierge
- Multi-property (hotel group) setup
- Integrations with RMOS and other systems
- Custom development hours included
Frequently asked questions
How is it different from Printer Monitoring?
Is the vendor’s access to the panel safe?
Can other supplies such as drums and fusers be tracked?
Modules that work well together
Printer Monitoring
Printer monitoring software that collects toner levels, page counts and error states from every network printer and warns you before toner runs out.
IT Helpdesk & Asset Tracking
IT helpdesk and asset management: departments report issues, IT follows them on a live board, and every device assignment is tracked.
Work Order Management
Hotel work order system: every department opens jobs for Engineering, IT and Housekeeping, with a live board, target times, QR labels and Telegram buttons.
Get information and pricing for Toner & Supplies Tracking
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